Temporary Intern Graduate Archivist

About This Position

Job description

Intern - Graduate

Purpose

Under general supervision, this position assists in general administrative or research functions to develop a working knowledge of a targeted area in municipal government related to benchmarked professional positions, performing advanced internship duties.

Duties, functions and responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Observes and assists professionals in the assigned department to learn about areas of career interest.
• Conducts research, collects and organizes data, performs analyses, and prepares reports to supplement knowledge gained through academic courses.
• Proposes solutions to existing problems and discusses recommendations with administrative personnel to acquire skills in problem solving.
• Is responsible for special projects as assigned.
• Leads, as necessary, in the coordination, administration, or monitoring of specific programs.

Responsibilities - Supervisor and/or Leadership Exercised: None

Knowledge, skills, and abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Federal, State, and Local laws and ordinances.
• Knowledge of applicable processes, techniques, and methods.
• Knowledge of City practices, policies, and procedures.
• Knowledge of statistical analysis.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in problem solving.
• Ability to work with minimal supervision.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effectively.
• Ability to create clear and concise reports.
• Ability to establish and maintain effective communication and working relationships with City employees and the public.

Minimum qualifications

Enrolled in an accredited college or university graduate degree program, with some advanced coursework related to the internship program.

Preferred qualifications

• Knowledge of archival standards, issues, practices, and trends.
• Knowledge of reference tools and procedures.
• Skill in using standards for archival description.
• Experience providing quality customer service in a public-facing environment.
• Ability to carry out detailed and repetitive tasks while remaining focused and meeting established timelines.
• Ability to manage and switch work tasks to meet customer and department needs.
• Experience working with diverse populations and customers of all ages.
• Graduation from an accredited four (4) year college or university.
• Current enrollment in a graduate degree program in Library/Information Science, with a concentration in Archival Enterprise, History, or Public History.

Notes to candidate

The Intern Graduate position supports the Reference and Access Team with Reading Room operations, including paging materials, reshelving items, assisting patrons, supporting reference desk staff, and providing general team assistance.

Key responsibilities

• Assisting archivists with maintaining archival collections, books, periodicals, audiovisual materials, and providing customer service and research support.
• Sorting manuscripts, books, publications, and other materials according to established procedures and returning them to shelves, files, or designated areas.
• Helping the public use the collections by explaining available resources and how to locate information. Communicating and enforcing library policies and procedures for both staff and patrons.
• Responding to routine inquiries and directing patrons to archivists when professional assistance is needed.
• Locating archival and library materials for patrons, including manuscripts, archival records, architectural documents, photographs, maps, audiovisual items, books, and periodicals.
• Performing clerical tasks such as answering phones, sorting mail, filing, typing, photocopying, and preparing outgoing materials.

Work location(s)

• John Henry Faulk Building. 800 Guadalupe Street. Austin, Texas 78701

Salary range

$22.15 per hour

Hours and schedule

20 hours weekly (Afternoons), Wednesday - Saturday.

Visit the Austin Public Library for library hours per location.

To view the City of Austin recruitment video, please click here.

Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

Application information

• Please be sure to provide a COMPLETE and detailed employment history, including all previous employment that you wish to be considered as part of your qualifications.
• For each of your previous jobs held, please describe your specific experience as it relates to the minimum and preferred qualifications.
• Incomplete employment applications will not be considered. NOTE: A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
• Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.

Additional information

• All new employees are required to attend City of Austin and Austin Public Library training as scheduled and should arrange their outside schedules to accommodate such training.

If selected as the top candidate

• Verification of the minimum qualifications (Enrolled in an accredited college or university graduate degree program, with some advanced coursework related to the internship program) will be required. You must provide proof of education from an accredited organization/institute.

Veteran

• Veteran candidates will be required to provide a copy of their DD-214

Language

• Must have the ability to read, write, and speak fluently in English.

Information regarding Job posting dates

• The Austin Public Library reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.
• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
• We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

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Join the City of Austin team

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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Eeo statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.